Privacy Policy

1. Introduction

ICardo Partner & ICardo Campus is operated by Soumya IT Solution. We are committed to protecting the privacy of schools, administrators, teachers, students, parents, and all users of our platform. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our services.

2. Information We Collect

Student Information

• Student Name
• Admission Number / Roll Number
• Class & Section
• Date of Birth
• Gender
• Photograph
• Parent Contact Details
• Address (if provided)

School Information

• School Name
• School Logo
• Address
• Authorized Staff Details
• Contact Information

User Account Information

• Name
• Email Address
• Phone Number
• Password (encrypted)
• User Role & Permissions

Technical Information

• IP Address
• Browser Type
• Device Information
• Operating System
• Login Activity
• Usage Analytics

3. How We Use Your Information

• Create and manage school accounts.
• Generate student ID cards.
• Print and distribute ID cards.
• Maintain student records.
• Improve platform performance.
• Provide customer support.
• Maintain account security.
• Send service notifications.
• Comply with applicable legal obligations.

4. Data Sharing

We do not sell or rent your personal information.

Information may only be shared with:

• Authorized school administrators.
• Official ID Card Printing Partners approved by the school.
• Cloud hosting providers for secure storage.
• Government authorities when legally required.

5. Data Security

We implement industry-standard security measures including:

• Encrypted communication (HTTPS/SSL)
• Secure cloud infrastructure
• Access control and user authentication
• Regular security monitoring
• Database backup and recovery
• Password encryption

6. Cookies

We may use cookies and similar technologies to remember user sessions, improve website functionality, and analyze traffic. Users may disable cookies through browser settings, although some features may not function correctly.

7. Data Retention

We retain information only as long as necessary to provide our services, meet legal obligations, resolve disputes, and enforce our agreements. Schools may request deletion of student data after account termination, subject to legal requirements.

8. Your Rights

You may request to:

• Access your information.
• Correct inaccurate information.
• Delete eligible information.
• Restrict data processing.
• Export your data where applicable.

9. Children's Privacy

Data Pix CRM is designed for educational institutions. Student information is collected only by authorized schools and managed under their supervision. We do not knowingly collect personal information directly from children without authorization from the educational institution.

10. Third-Party Services

Our platform may use trusted third-party services such as cloud hosting, email delivery, analytics, and payment gateways. Each provider maintains its own privacy and security standards.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any significant changes will be posted on this page with a revised effective date. Continued use of the platform after changes indicates acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions regarding this Privacy Policy or your personal information, please contact us.

ICardo Partner & ICardo Campus is operated by Soumya IT Solution. We are committed to protecting the privacy of schools, administrators, teachers, students, parents, and all users of our platform. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our services.